A step by step guide to hiring the venue

Step 1) Decide the date(s) of your function and the number of attendees.

Step 2) Consider which room would best suit your needs, click here for further details.

Step 3) Contact the venue's Front Office to check room availability.

Step 4) If the room(s) and date(s) are available, request your function is pencilled into the dairy.

Step 5) Ascertain the cost of hiring the room and how much deposit will be required.

Step 6) Complete a venue booking form and conditions of hire form - reception staff are able to assist you if necessary.

Step 7) Send in or drop off your completed venue booking, conditions of hire form and deposit (we accept cash, cheques (made payable to 'Bedford Borough Council') and all major debit & credit cards) within fourteen days of pencilling your event.

Step 8) If your event is open to the public, we will also require a copy of your public liability insurance.

Step 9) If you tick any additional requirements on the venue booking form, members of our team will contact to discuss these prior to your function.

Step 10) At least one month prior to your function, our Finance Manager will contact you requesting payment of the outstanding hall hire.

Step 11) On the day, please enjoy your function and do not hesitate to contact our duty staff if you have any queries.

Step 12) You will receive an invoice for any outstanding charges approximately one month after your function.